Folio & Night Audit
Hotel billing, folio and night audit
Every charge, tax and payment on one clean statement — with exact decimal arithmetic.
In short: Guest folio, taxes and service charge, split and transferred bills, multi-currency, city ledger, cash drawers and automated night audit, in exact decimals.
Updated October 2026
What Folio & Night Audit does
- Guest folio — every charge, tax and payment on one running statement.
- Charge posting — laundry, minibar, spa, transport and custom charge codes.
- Tax and service-charge engine — configurable VAT and service charge per property, effective-dated, with compounding where required.
- Split bills and share division — several bills per stay, or divide a bill by percentage in one step.
- Transfer a bill to another room — a family in two rooms settles once; the transfer can be undone.
- Payments and deposits — cash, card, bank transfer, mobile wallet and city-ledger settlement, including partial payments.
- Refunds — capped at what is owed and defaulted to the original payment method.
- Multi-currency — each property sets a base currency and extra accepted currencies with its own exchange rates; the rate is snapshotted at transaction time.
- Invoices, receipts and credit notes — branded, printable, sequentially numbered and emailed to the company’s accounts contact.
- City ledger / accounts receivable — corporate and agent balances, with receipts matched across invoices.
- Reopen a settled folio — late charges go on the stay they belong to, with the reason recorded.
- Night audit — posts room and tax charges, rolls the business date, flags no-shows and locks the day — on a schedule or on demand.
- Cash drawers and shift report — open with a float, count by method at close, and record any difference.
- Expenses — record supplier costs and invoices, see what is still owed, and feed real costs into profit reports.
Folio & Night Audit: common questions
What does the bedsKey night audit do?
It posts room and tax charges, rolls the business date, flags no-shows and locks the day — on a schedule or on demand.
Does bedsKey support multiple currencies?
Yes. Each property sets a base currency and extra accepted currencies with its own exchange rates, and the rate is snapshotted at transaction time.
Can one guest pay for two rooms?
Yes. Transfer a bill to another room so a family in two rooms settles once; the transfer can be undone.
Related guides
Run your entire property from one system.
Talk to sales@bedskey.com — we’ll walk you through bedsKey with your own rooms and rates.